Follow up on roofing estimates before the job goes to someone else
QuoteBack is a Chrome extension that keeps every roof quote you've sent in one list, tells you which ones have gone quiet, and drafts the follow-up. You review it and send it from your own Gmail.
Unlimited tracked estimates on Free · Nothing is ever sent automatically
Roofing has the longest quiet stretch of any trade
A roof is a five-figure decision a homeowner makes once or twice in their life. They're comparing bids, checking financing, talking to a spouse, and often waiting on an insurance adjuster. Silence after you send the number is normal — it is almost never a no.
The problem is on your side: by the time the homeowner is ready, you've sent fifteen more estimates and theirs is buried. Tracking every open roof quote in one place is what keeps that from happening.
Every roof quote you're still waiting on
Full roof replacement
Big number, long decision. Homeowners collect two or three bids and then stall. The roofer who checks back with shingle options usually gets the call.
Storm and hail damage
The estimate sits behind an insurance adjuster. Follow up on the claim timeline, not a generic one, and keep the quote open while it plays out.
Leak and flashing repairs
Urgent when it's raining, forgotten when it's dry. A short nudge inside a week catches these before the next storm makes it worse.
Gutters, soffit, and fascia
Small add-ons that get deferred. A follow-up offering to bundle them with the roof often turns two maybes into one signed job.
Flat and low-slope commercial
Property managers need approval up the chain. Longer gaps, more touches, and a record of what you already sent.
Skylights and ventilation
Scope questions stall these. Answering one specific question beats another 'just checking in'.
Log it, get reminded, review the draft
- Step 1
Log the roof estimate
Homeowner, job type, amount, date sent. Seconds per quote, or import what you already have from a CSV.
- Step 2
QuoteBack flags follow-up due
Quotes that have gone quiet surface as follow-up due, so your daily chase list builds itself.
- Step 3
Review and send from Gmail
A draft that names the actual roof job and amount opens in Gmail. You read it, adjust it, and send.
QuoteBack also records what you sent and lets you mark a quote won or lost, so recovered revenue on jobs you followed up on is visible instead of guessed at.
A cadence that fits roofing
Treat this as a starting point and adjust for job size and season. Storm work moves fast; a planned replacement in February can take a month.
| When | What to say |
|---|---|
| 2–3 days after sending | Confirm it arrived, offer to walk the scope |
| About a week later | Add something: shingle options, crew availability, phasing |
| 2–3 weeks after that | Close the loop and get a yes or a no |
Roofing follow-ups you can adapt
First touch — retail replacement, 3 days out
Hi Dave — checking the estimate for the full tear-off on Maple Ct ($14,200) came through okay. That number is for the architectural shingle we talked about; I can also price the upgraded profile if you want to compare. Any questions on the scope?
Insurance job — waiting on the adjuster
Hi Michelle — following up on the hail damage estimate. You mentioned the adjuster was out last week. If you've got the scope sheet, send it over and I'll line my numbers up against theirs before you sign anything.
Close the loop — repair quote gone quiet
Hi Ron — last note from me on the valley flashing repair ($1,850). If you've handled it another way that's totally fine, just reply and I'll close the file. If it's still leaking, I have room Thursday.
More wording options in the estimate follow-up email templates.
Put every open roof quote in one list
Install QuoteBack, create your free account, and add the estimates you're already waiting on.
Add to Chrome — FreeKeep reading: Contractor estimate follow-up software · HVAC estimate follow-up · How to follow up on an estimate